Electronic Reporting

The Central Payroll Bureau offers the option to receive a standard deduction transaction file that would be sent via the Comptroller of Maryland’s secure email service. This file is sent as a .CSV file that will populate an EXCEL spreadsheet.

The information on the file contains a record for each employee that is set up to have your deduction taken.

Fields contained in this file are:

  • CPB payroll system
  • Employee ID
  • Pay period ending date
  • Employee’s state agency number
  • Employee’s name
  • Identifying deduction code used by CPB
  • Employee’s deduction amount
  • Reason code field that offers an explanation whether the deduction was taken
    • 00 = DEDUCTION TAKEN
      01 = SALARY AMOUNT IS INSUFFICIENT TO TAKE DEDUCTION
      10 = EMPLOYEE TERMINATED
      20 = INACTIVE (ONLY 21 PAY TEACHERS)
      30 = CHECK CANCELLATION
  • A field with an employee termination date or check cancel date (if appropriate).

The exact file layout will be supplied during the initial set up and testing.

**Please note, your organization will be required to have a group email address for receiving these files**.